1. GENERAL
IERG are committed to protecting and respecting your privacy. For the purposes of data protection legislation, we are the data controller and we will process Your Data in accordance with current US Data Protection Laws, and for our EU Citizens articles 6(1)(a), 6 (1)(b), 6 (1)(c), 6(1)(f) of the General Data Protection Regulation 2016. Please read the following carefully to understand our views and practices regarding Your Data and how we will treat it. 2. YOUR DATA
For the purposes of this privacy policy, “Your Data” means any information about you from which you are personally identifiable, including without limitation your name, age, address, email address and telephone number, location data and any other information which you can be identified as further described in this policy. 3. VISITORS TO OUR WEBSITE
We may collect and process Your Data in the following circumstances:
We may also collect data in the following ways: IP Address We may collect information about your device, including where available your Internet Protocol address, for reasons of fraud protection. We may also collect information about your device’s operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual. Website Links Please note that if you follow a link to any external websites listed on the main IERG website, i.e., third-party providers and/or corporate sponsors, such websites will apply different terms to the collection and privacy of Your Data and we do not accept any responsibility or liability for these policies. Please check before you submit Your Data to those websites. 4. MEMBERS
We will collect Your Data when you apply for or renew your membership or order any of our services. We will use Your Data to process your request for membership and services and comply with our contractual obligations. We will also use Your Data to notify you of any changes to our services and processes and deal with any complaints or enquiries made by you. We may also advertise your feedback on our website and marketing materials (subject to obtaining your prior consent where necessary). We will retain Your Data as long as your membership is valid. Where you have subscribed to receive marketing correspondence from us we will keep Your Data for six years from the date when you subscribed to receiving marketing information from us or until you unsubscribe from receiving such correspondence from us (whichever is the earlier). 5. SUPPLIERS We will collect Your Data as part of our instructions to provide us with goods or services. We may share Your Data with staff in order to contact you about goods or services ordered and to place further orders. We will keep the personal data for as long as we require your goods and services subject to a maximum of six years from the date of our last contact with you. 6. MARKETING
In addition to the uses described above, where we have your consent to do so, we may use Your Data to provide you with information about our services, business updates and events which we think may be of interest with your consent. You have the right to opt-out of receiving the information at any time. To opt-out of receiving such information you can:
7. AUTOMATED PROCESSING
We do not undertake automated decision making with Your Data. 8. DISCLOSURE OF YOUR DATA TO THIRD PARTIES
In addition to the third parties mentioned above for specific data subjects, we may disclose Your Data to third parties for the following legitimate business purposes:
We will not sell or distribute Your Data to other organisations without your approval. 9. DATA SECURITY
The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of Your Data transmitted to our Site; any transmission is at your own risk. Information you provide to us is shared on our secure servers. We have implemented appropriate physical, technical and organisational measures designed to secure Your Data against accidental loss and unauthorised access, use, alteration or disclosure. In addition, we limit access to personal data to those employees, members and contractors that have a legitimate business need for such access. 10.RIGHTS OF ACCESS, CORRECTION, OBJECTION, DELETION AND RESTRICTING USE OF YOUR DATA
It is important that the personal data we hold about you is accurate and current. Please keep us informed if Your Data changes. Data protection legislation gives you the right to object to the processing of Your Data in certain circumstances or withdraw your consent to the processing of Your Data where this has been provided. You also have the right to access information held about you and for this to be provided in an intelligible form. If you would like a copy of some or all of Your Data, please send an email to [email protected]. In certain circumstances we reserve the right to charge a reasonable fee to comply with your request. You can also ask us to undertake the following:
We may request specific information from you to help us confirm your identity and your right to access, and to provide you with the personal information that we hold about you or make your requested changes. Please send any requests relating to the above to our Data Protection Officer at [email protected] specifying your name and the action you would like us to undertake. 11. RIGHT TO WITHDRAW CONSENT Where you have provided your consent to the collection, processing and transfer of your personal data, you have the legal right to withdraw your consent under certain circumstances. To withdraw your consent, if applicable, please contact us at [email protected]. 12. CHANGES TO OUR PRIVACY POLICY Any changes we may make to our privacy policy in the future will be posted on our website. We will try to email you if there are any changes to this policy that materially affect how we collect, store or process Your Data. However we encourage you to check this policy from time to time for any changes. 13. CONTACT US If you have any questions, comments or requests regarding this policy or how we use Your Data please contact us at [email protected]. |